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About
We need your help, Runners! Diploma Dash is our annual 5k race taking place on February 28th. This event brings together students, alumni, families, and supporters to champion education and student success. Proceeds from Diploma Dash help support scholarships, fund alumni programming, and empowers students to cross the finish line to graduation.
To make this event run smoothly, we are looking for volunteers to assist with packet pickup, race day registration, course monitoring, and other essential roles. Volunteers help create a fun, safe, and memorable experience for every participant while directly supporting the event initiatives.
If you’re passionate about giving back, enjoy working events, or simply want to be part of the fun, we would love to have you on our team. Sign up today and help make Diploma Dash a success!
Event contact:
Isabella.karlen@utsa.edu
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200 Positions Filled
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176 Impacts
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528 Hours
A few people you will meet... View All
Shifts (21)
1 - 1 of 1 Shifts
| Shift | Start Time | End Time | Address | Description | Registrants Needed | |
|---|---|---|---|---|---|---|
| Packet Pick-Up (Thursday, Feb. 26) | 4:00pm (CT) | 7:00pm (CT) | 6010 UTSA Blvd San Antonio, TX 78249 Smokey Mo's BBQ | Help us kick off our 5K fundraiser by assisting with runner check-in! Volunteers will greet participants and provide them with their race packets, which include their race bib, a complimentary shirt, and other items from our generous sponsors. This role is essential for ensuring a smooth start to the event... | 8/12 | Over |
1 - 3 of 3 Shifts
| Shift | Start Time | End Time | Address | Description | Registrants Needed | |
|---|---|---|---|---|---|---|
| Friday Set-Up (Morning Shift) | 10:00am (CT) | 2:00pm (CT) | One UTSA Circle San Antonio, TX 78249 Meet in front of UTSA Convocation Center | Join us in preparing for our exciting 5K fundraiser! Volunteers will assist with setting up equipment, tables, and other necessary items throughout the UTSA campus. Tasks include arranging water stations, setting up registration tables, placing signage, and ensuring all equipment is ready for the event. Your help is crucial in... | 9/10 | Over |
| Friday Set-Up (Afternoon Shift) | 2:00pm (CT) | 7:00pm (CT) | 1 UTSA Circle San Antonio, Texas 78249 Meet in front of UTSA Convocation Center | Volunteer to help assist in setting up tables, sponsor/vendor booths, signage, water stops, and various other setups | 8/8 | Over |
| Packet Pick-Up (Friday, Feb. 27) | 3:30pm (CT) | 7:00pm (CT) | 6010 UTSA Blvd San Antonio, TX 78249 Smokey Mo's BBQ | Help us kick off our 5K fundraiser by assisting with runner check-in! Volunteers will greet participants and provide them with their race packets, which include their race bib, a complimentary shirt, and other items from our generous sponsors. This role is essential for ensuring a smooth start to the event... | 12/13 | Over |
1 - 17 of 17 Shifts
| Shift | Start Time | End Time | Address | Description | Registrants Needed | |
|---|---|---|---|---|---|---|
| Race Day Set-Up | 5:00am (CT) | 8:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center | Volunteer to help assist in setting up tables, sponsor and vendor booths, signage, water stops, and various other setups. | 19/20 | Over |
| Volunteer Check-In Table | 5:00am (CT) | 9:30am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the Race Festival outside of the Convocation Center. | Help us ensure a smooth start for our volunteers by greeting them as they arrive at the 5k event. Your role will be essential in making sure everyone is prepared and knows where to go. You'll be responsible for checking volunteers in, providing them with a volunteer shirt, directing them... | 8/8 | Over |
| Check-In & Packet Pick-Up | 6:00am (CT) | 8:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the Race Festival outside of the Convocation Center. | Help us kick off our 5K fundraiser by assisting with runner check-in! Volunteers will greet participants and provide them with their race packets, which include their race bib, a complimentary shirt, and other items from our generous sponsors. This role is essential for ensuring a smooth start to the event... | 27/27 | Over |
| Course Monitors | 6:30am (CT) | 10:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center/Along the Course | Ensure the smooth and safe operation of our Diploma Dash by volunteering as a course monitor. Volunteers will be placed throughout the route to ensure that runners are completing the course as designed. Additionally, they will report any injuries or concerns to event staff to maintain a safe environment for... | 12/25 | Over |
| Data Entry & Changes | 6:30am (CT) | 9:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the Race Festival outside of the Convocation Center. | Help us ensure the accuracy of our race data by volunteering for data verification and reporting. Volunteers will check the information provided by runners and, if needed, communicate updates to timing officials to ensure accurate race results. (This position requires walking between stations) | 3/5 | Over |
| Festival Support | 6:30am (CT) | 9:30am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the Race Festival outside of the Convocation Center. | Assist with Festival logistics and help our vendors and runner get to where they need to be! | 1/4 | Over |
| Food & Beverage Hosts | 6:30am (CT) | 9:30am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the HEB tent located at the Race Festival outside of the convocation center. | Join us in supporting our 5k runners by handing out food and drinks at the hospitality tent. Volunteers will assist runners in picking up refreshments before or after the race, ensuring everyone stays hydrated and energized. | 3/10 | Over |
| Water Stops | 6:30am (CT) | 9:30am (CT) | E Campus Dr San Antonio, Texas 78249 UTSA East Campus. This water stop will be located at the four-way intersection of James Bauerle Rd and E Campus Dr. | Support our Diploma Dash runners by volunteering at water stations along the race route. Volunteers will hand out water to runners as they pass by and assist with cleanup to ensure the area remains tidy and safe. We suggest you bring lawn chairs. | 14/15 | Over |
| Cheering Sections | 7:00am (CT) | 10:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center/Along the Course | Bring your energy and enthusiasm to our Diploma Dash by volunteering in the cheering sections! Volunteers will be placed throughout the route to encourage runners as they pass by and congratulate them upon race completion, creating a positive and motivating atmosphere for all participants. | 3/15 | Over |
| General Student Volunteers | 7:00am (CT) | 10:00am (CT) | San Antonio, TX 78249 | Current UTSA Student can sign up for this shift and will be assigned to tasks as need for the duration of Diploma Dash (finish line cheering, food prep, course monitors, etc.). | 17/20 | Over |
| Walk‑Up Sign‑Ins (Post Event) | 7:00am (CT) | 10:00am (CT) | UTSA Circle San Antonio, Texas | This shift was created post event for our volunteers who signed up day of. They worked a variety of shifts. | 9/9 | Over |
| Camera Monitors | 7:30am (CT) | 10:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the Race Festival outside of the Convocation Center. | Help us capture the excitement of our 5k event by volunteering as a camera monitor. Volunteers will be placed at the end of the route to ensure the camera has power throughout the duration of the race and secure the perimeter around the camera to avoid movement and obstruction, ensuring... | 2/2 | Over |
| Finish Line Monitor (Dog) | 7:30am (CT) | 10:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the finish line outside of the Convocation Center. | Be a crucial part of our Diploma Dash by volunteering as a finishing line monitor for our four-legged runners. Volunteers will be placed at the end of the route to notate the first 10 dogs to cross the finish line and guide them to the appropriate area at the festival,... | 6/6 | Over |
| Finish Line Monitor (Racer) | 7:30am (CT) | 10:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the finish line outside of the Convocation Center. | Be a crucial part of our Diploma Dash by volunteering as a finishing line monitor. Volunteers will be placed at the end of the route to notate the first 100 participants to cross the finish line and guide runners to the appropriate area at the festival, ensuring a smooth and... | 5/6 | Over |
| Finisher Medal Distribution | 7:30am (CT) | 9:30am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the finish line outside of the Convocation Center. | Help hand out finisher medals to participants as they complete the race, ensuring each finisher receives their well-deserved recognition. | 6/6 | Over |
| Result Verification Table | 7:30am (CT) | 10:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center. This shift will be located at the Race Festival outside of the Convocation Center. | Ensure the accuracy of our race results by volunteering for result verification at the end of the Diploma Dash route. Volunteers will collect runner data at race completion and report any discrepancies to timing officials, helping to maintain precise and reliable race outcomes. | 6/6 | Over |
| Clean Up/Break Down | 9:15am (CT) | 11:00am (CT) | 1 UTSA Circle San Antonio, Texas 78249 UTSA Convocation Center | Join us in wrapping up a successful 5k event by helping with the teardown and cleanup! Your efforts will ensure that the event site is left spotless and all equipment is safely returned to the Alumni Center. This shift includes disassembling tents, folding up tables, and bringing items back... | 12/20 | Over |
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